Job Summary

The Invoice Specialist’s main goal is the accurate and timely processing of vendor invoices for assigned Hogan locations. In addition, the Invoice Specialist will answer Vendor billing inquires or provide direction in a friendly and professional manner; work within Hogan’s filing system, process invoices from third-party websites, as well as providing administrative support to the Service Managers when requested.

Essential Duties and Responsibilities

• Manages PO log and reports to ensure timely processing of invoices.
• Calls and/or email’s Vendors for outstanding invoices.
• Provide information to Vendors regarding invoicing questions.
• Create work orders for the Service Shops.
• Manage third-party billing websites like Corcentric and Fleet Charge.
• Create Purchase Order Numbers for Vendor Sublet invoices.
• Upload and save completed invoices to DocuWare.

Requirements

• High school diploma or GED required
• 1+ years administrative support
• 1+years in the transportation industry preferred
• Service billing a plus
• Strong organizational skills with great attention to detail
• Excellent customer service and phone etiquette skills
• Excellent communication skills, both verbal and written
• Ability to project positive and friendly behaviors
• Proficient in Word, Excel, Outlook and Firefox/Chrome.

Physical demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry

Stand F 10 lbs or less O

Walk F 11-20 lbs O

Sit F 21-50 lbs O

Manually manipulate F 51-100 lbs N

Reach outward F Over 100 lbs N

Reach above shoulder O

Climb O Push/Pull

Crawl N 10 lbs or less O

Squat or Kneel O 11-20 lbs O

Bend O 21-50 lbs O

Grasp O 51-100 lbs O

Speak C Over 100 lbs N

Other Physical Requirements

Vision: Near, Color, and Peripheral

Sense of Sound: Standard

Sense of Touch

Work Environment

Office