Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Perform general and advanced administrative functions to support the License, Permitting & Fuel Tax department and overall business.

Essential Duties and Responsibilities

• Completes clerical/administrative assignments in accordance with established procedures and under general instruction.
• Prints, scans, and updates documents in accordance with established office practices.
• Creates and files documents relating to the operation of the department.
• Updates department spreadsheets as needed.
• Process daily records received from customers; data entry, spreadsheet formatting and upload
• Responds to both customer communications as well as internal departments and locations in an accurate, timely and professional manner and investigate and elevate customer complaints or concerns.
• Monitors emails daily from both internal and external customers and proceeds in accordance with established procedures and under general instruction.
• Creates, reviews, and maintains reports from data in various systems.
• Open and route incoming mail and prepare outgoing mail.
• Assists in the administration and office support functions by maintaining departmental records.
• Assists with drafting and preparing written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
• May assist other departments with needs.
• Cross train within the department across all specialties.
• Other duties as assigned.

Requirements

• High school diploma, Associates degree preferred.
• 2+ years’ experience in an administrative role.
• Advanced skills with Microsoft Office including Word, Outlook and Excel.
• Transportation experience a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.